Student Bar Association
Meetings of the Executive Council
- Standing Rules
- The SBA Constitution and Rules Committee shall submit proposed Standing Rules at the first meeting of each new SBA Executive Council. The Standing Rules shall provide only for the conduct of SBA Executive Council meetings. The SBA Executive Council shall approve the Standing Rules upon a simple majority vote. Prior to the adoption each year of the Standing Rules, the Standing Rules in effect during the prior SBA Executive Council shall govern the new SBA Executive Council.
- The SBA President, upon the advice of the SBA Parliamentarian, shall enforce the Standing Rules at all times during meetings of the SBA Executive Council.
- This document takes precedence over the Standing Rules in the case of a direct conflict. If this document or the Standing Rules do not provide authority for a given case, the SBA Parliamentarian shall refer the SBA President to the proper parliamentary authority as indicated in this document.
- Visitors, Open Meetings
- Any interested person may attend meetings of the SBA Executive Council. Any such visitor may address the SBA Executive Council upon obtaining recognition by the SBA President. The SBA Executive Council may retire into closed session by a simple majority vote, except when a vote in open session is required by this document.
- Meetings: Notice and Quorum
- The SBA Executive Council shall hold regular meetings, and meet at least three (3) times each semester. The SBA Secretary shall post and notify students and members of meetings at the beginning of each semester, in addition to before each meeting, pursuant to the SBA Secretary's duties. The SBA President, or the SBA Executive Council, shall determine days, times and locations of the meetings.
- The SBA President, or a majority of the voting members of the SBA Executive Council through a written petition to the SBA Secretary, may convene an emergency meeting of the SBA Executive Council, provided that the SBA Secretary gives notice of the meeting and the purpose of the meeting to all SBA members.
- Quorum shall consist of a simple majority of the voting members of the SBA Executive Council, excluding vacant offices.
- Meetings: Business and Voting
- The SBA Executive Council shall only vote on matters properly before the body.
- Written resolutions and other requests requiring a vote shall be forwarded, in writing, to the SBA Secretary no later than six (6) days prior to the meeting.
- The SBA Secretary shall distribute the agenda and proposal to all members and the student body, no later than five (5) days prior to the meeting, pursuant to his or her duties.
- The SBA President, or the SBA Executive Council by a two-thirds (2/3) majority vote, shall have the power to place an item on the agenda for a vote as an emergency item.
- The SBA President shall enforce the Standing Rules of the SBA Executive Council at all times during the meeting, which shall govern the conduct of debate. The SBA Executive Council may suspend the rules by a two-thirds (2/3) majority vote. The SBA President shall interpret this document and the Standing Rules, and the SBA Executive Council may overturn the SBA President's decision by a two-thirds (2/3) majority vote.
- Each class president, vice president and representative shall have one (1) vote. The SBA Vice President, Treasurer and Secretary shall each have one (1) vote. The SBA President shall only vote in the case of a tie vote of the SBA Executive Council. No voting SBA member shall cast more than one (1) vote, unless the SBA member holds the proxy of another voting member of the SBA Executive Council.
- Proxy: No voting SBA member can hold more than one (1) proxy vote. A proxy vote shall only be given by a member to a member of the SBA Executive Council in the same academic class, unless given a special exception by the SBA Executive Board.
- Voting SBA members shall disclose any potential conflict of interest to the body, and shall disqualify their selves when an actual conflict of interest exists on a given matter. The actual or potential conflict arises once the particular question becomes pending before the SBA Executive Council, and SBA members must either disclose or disqualify prior to the commencement of debate on the matter.
- Only members present in the room at the time a vote is taken may cast a vote or votes, provided that proxy voting is permitted subject to rules set by the SBA Executive Council.
- The SBA Executive Council may approve a measure or proposal by a simple majority vote through a voice vote, except where a super-majority vote and/or a roll-call vote is required by this document. Upon the request of any SBA member, the SBA President shall order a division and direct the SBA Secretary to record the yeas and nays for the particular vote. Upon request of one-third (1/3) of the voting members of the SBA Executive Council, the SBA Secretary shall take a roll-call vote, only where a roll-call vote is not otherwise required by this document. The SBA Secretary shall succinctly state the single pending question prior to calling the roll or prior to the call of a voice vote by the SBA President.
- The SBA Executive Council shall have the power to take public positions on any matter outside the law school and campus, if such public position is approved by a two-thirds (2/3) majority vote of the SBA Executive Council. The SBA Executive Council shall not take a public position on the endorsement of political candidates or parties, and shall not take any other action inconsistent with its tax-exempt status.
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